Purchases
Purchases represent the receiving of new quantities of items in your warehouse. The quantity of items in stock increases and their average or lot prices are calculated. The operation represents the accounting term �Incomes�.
To fill in the
Purchases window (click the icon or press the F3 key to open it) do the following:
In the Partner
field fill in the name of the company, delivering the items.
To select a
partner do one of the following:
- use keyboard shortcut F4 in the
partners list;
- use the Enter key in the partners list;
-
double-click the partner in the list;
- type the name of the partner in the
text field;
- type the code of the partner in the text field.
In the Location field
fill in the name or code of the location, from which quantities will be
taken.
To select a location do one of the following:
- use keyboard
shortcut F4 in the locations list;
- use the Enter key in
the locations list;
- double-click the location in the list;
- type the
name of the location in the text field;
- type the code of the location in
the text field.
In the User field
fill in the name of the employee, who will perform the purchase.
To select a
user do one of the following:
- use keyboard shortcut F4 in the
users list;
- use the Enter key in the users list;
- double-click
the user in the list;
- type the user�s name in the text field;
- type the
user�s code in the text field.
In the Item field
fill in the items, which will be delivered.
To select an item do one of the
following:
- use keyboard shortcut F4 in the items list;
- type
the name of the item in the text field;
- double-click the item in the
list;
- type the code of the item in the text field;
- type the barcode of
the item in the text field.
In the Date field fill
in the date of the document.
Select the date in the Calendar
window by pressing the F4 key or by double-clicking in the text
field.
If you are working with lots, you may enter a lot number, a serial number, manufactured and expiration dates and the location of each lot in the warehouse in the purchase window. You can open the Calendar window by pressing the F4 key, when filling the Expiration Date and Manufactured Date fields. In case you do not provide lot information, the Lot column is filled in automatically with "NA".
If you wish to select more than one item, open the items list by pressing the F4 key, hold down the Ctrl key and click the desired items. You can select adjacent items by holding down the Shift key and using the arrow keys.
In the Qtty column fill in the number of items being purchased. Press Enter to move on to the Purchase price column and fill in the purchase price of the item. In the next column Sale price fill in the sale price of the item, which will apply to the �retail customers� price group. Press Enter to confirm. The application automatically fills in the Amount column. Use the same method to enter data about each item bought by the customer. To save the document, press the F9 key. To cancel the operation, press the Esc key.
When you save the operation, the application may offer you to print the purchase document, depending on the Print Settings.
Then you may specify the payment type and whether the document (or part of it) is paid or remains due.
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