Table of Contents Quasar Commands Up: Purchases Previous: Vendor Invoice Next: Pay Bills

Vendor Payments



Utilize this screen to pay the bills owed to an individual vendor or to pay a deposit to a vendor. Following is a description of the attributes within the vendor payment window:

Bank Account

The ledger account from which the funds for the payment will be drawn.

Discount Account

Enter the account id for the reduction of payables due to terms discounts. For example, if a payable is debited by $5.00 as a result of a terms discount, the off-setting entry will be a credit to a discount account.

Current Balance

The current balance of the bank account from which the payment is being made.

Ending Balance

The ending balance of the bank account after the current payment is considered.

Cheque No

The id number is incremented by Quasar. This may be changed by the user. If the cheque number entered is the same as an existing cheque number then a warning message will be displayed.

Reference

A number that references the cheque.

Date

The date for the cheque. The date determines the accounting period in which the cheque will be posted.

Time

The time that the cheque is created.

Shift

The shift that the cheque is linked to through a shift close for reporting purposes.

Store

Enter the store that the cheque posting will affect.

Station

The station (work station) on which the cheque is created.

Employee

The employee creating the cheque.

Memo

Defines the purpose of the cheque.

Vendor

The name of the vendor to whom the payment is being made.

Balance

The current balance owed to the vendor.

Payment Table

The payment table displays all of the vendor invoices that have remaining balances due. The unpaid receivings are displayed in ascending order from the oldest to the newest.

Pay All

Click on the "Pay All" button to pay all bills owed to the vendor.

Clear Payments

Click on the "Clear Payments" button to clear all allocated payments to the vendor.

Invoice Info


Click on the invoice info button to view specific information about an invoice. The "Invoice Information" window will be displayed. The invoice information displayed is dependant on the line in payment table where the cursor rests. If you move the cursor to a new line in the payment table the information in the "Invoice Information" screen will change accordinly.

Payment Total

The total amount of allocated payments.

Overpay Amount

Enter an amount to pay the vendor apart from what is owed on current vendor invoices. For example, to pay a deposit to a vendor you would enter the amount to overpay.

Discount Amount

The total amount of terms discounts taken as a result of early payment.

Total Amount

The total of both allocated and non-allocated payments.

Voided?

Toggle on or off. Toggle on to void the vendor payment. Toggle off to reset the vendor payment to a non-voided state.

Printed?

Quasar will set the printed toggle to on when and if the cheque is physically printed.

Print

Click on the "Print" button to physically print the cheque.


Table of Contents Quasar Commands Up: Purchases Previous: Vendor Invoice Next: Pay Bills