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Table of Contents | Quasar Commands | Up: Purchases | Previous: Order List | Next: Vendor Invoice List |
Use the purchase order window to create an order to a vendor. It must be noted that it is not necessary to create a purchase order to update your on hand inventory records. All that is necessary to update your on hand records is the creation of a vendor invoice.
Use the search feature to find items in large orders. Just click on the "Search" button on the right and search by item or description.
The card id for the vendor.
The address of the vendor.
The order number that will be used as a reference for the purchase order. Quasar defaults to the next available order number.
The store placing the order. If the stores ship to address is different from the company address, the store address will appear in the ship to section of the printed order.
The date the purchase order is created.
Enter the shipping method.
Enter the payment terms for this vendor. An existing set of terms may be used or a new set of terms may be defined. Payment terms entered in the vendor master screen will appear here by default. (More)
Enter the items, quantity and cost of the items to order.
The totals folder displays the various totals for the purchase order.
Enter comments that are specific to the order.
Displays the individual taxes and tax totals for the order.
Use the charges folder to define internal and external charges that will affect the order.
Use the internal charges table to define internal charges affecting the order. Internal charges will be billed on the vendor invoice. An example of an internal charge is where a franchiser bills a franchise a service fee.
Use the external charge table to define charges that will increase the landed cost of the item. External charges will not print on the hard copy of the order nor will it impact the vendor invoice. The purpose of defining external charges on an order is to provide the ability to calculate new selling prices for items based on its anticipated landed cost. An example of an external charge is freight from a third party carrier.
Where products are shipped to a card or address other than the company or store address the ship to address can be entered in the ship to folder. The ship to address is printed on the hard copy of the order.
The item info folder displays specific information on a line where your cursor resides in the item entry table.
Click on the "Search" button to search for items in large orders. You can search by item or by description.
Click on the "Print" button to print a hard copy of the order to the printer.
Click on the "History" button to display the sales history for the item in the line where your cursor resides. As you move from one item to another the sales history will refresh and display the history for the current item.
A purchase order may be closed or open. When an order is open, the ordered quantity minus the received quantity is calculated as part of the items "on order quantity". When a purchase order is closed it is no longer used in the calculation of an items on order quantity.
Table of Contents | Quasar Commands | Up: Purchases | Previous: Order List | Next: Vendor Invoice List |